Procedures for Attendance

  1. Attendance is taken daily at 8:30 am
  2. Scholars arriving after the 2nd bell must get a pass from the office before continuing to the classroom, and are marked tardy.
  3. Parents or guardians are to call the Absent & Tardy Line (623-933-3733) if their child will be absent or tardy.
  4. Absences are to be certified in writing by the parent/guardian on the first day the child returns to school.

Valid reasons for being absent or tardy are:

  • Illness
  • A family emergency requiring immediate attention
  • Excused absences may also be granted for exceptional educational opportunities or any other reason deemed necessary by the parent or guardian of a student and approved by the School. In these cases, it is important for students to request, in writing, an early leave at least five school days prior to the absence. These requests should be delivered to the school office.


All scholars arriving after 8:30 a.m. must enter the main entrance and are listed as tardy as of 8:30 a.m. They will receive a “late slip” from the main office, which they will need to enter the classroom. Scholars will receive a late pass at the administrative office. Late arrival to school is counted against student attendance under Arizona law.

Truancy Policy

Arizona Compulsory Attendance law requires that every person from seven (7) to eighteen (18) years of age attend school every day unless otherwise excused by statute or other legitimate authority. Attendance plays a vital role in education.  Students who attend school on a regular basis are better able to keep up with their classes and complete assignments in a timely manner.
Being absent from school for one day, or even from one class period, without acceptable cause is truancy. Acceptable cause may include, with appropriate documentation, but is not limited to:  service as a page in the Indiana General Assembly, service on a precinct election board on an election day, subpoena to appear in court, incarceration, in-school or out of school suspension, required religious observations, hospitalization, doctors’ written order for home stay, death in the immediate family.
Evidence of habitual truancy includes, but is not necessarily limited to:

  • Failure of parent/guardian to ensure that his/her child attends school or classes as required by law
  • Five (5) or more absences/tardies from classes in one grading period; or
  • Seven (7) or more absences/tardies from school during one school year

When children are not in the classroom, consistent and sustainable learning is impeded. Pioneer Preparatory teachers, staff, and administration have made intentional attempts in bringing the importance of regular attendance to your attention. Our policy is as follows:

  • When a child has accumulated five (5) or more unexcused absences and/or tardies in a school year parents/guardians receive a phone call home.
  • When a child has accumulated seven (7) or more unexcused absences and/or tardies in a school year parents/guardians receive a letter in the mail stating our attendance policy.
  • When a child has accumulated ten (10) or more unexcused absences and/or tardies in a school year, the parent / guardians must meet with the school administration to complete an attendance contract to work on improving attendance.
  • When a child has accumulated fifteen (15) or more unexcused absences and/or tardies in a school year, a formal letter is sent home stipulating that a referral to the Juvenile Justice Center is pending, and that the child is in jeopardy of repeating the grade.

Please notify the school as soon as you know your child will be absent. When your child returns to school, a note signed by the parent/guardian must be sent with your child stating the reason and dates for the absence to ensure your child’s absences are recorded appropriately. The note should be turned in to the front office.  If your child is tardy, please walk him/her to the front office and sign in. The student will then be given a pass for admittance into class.

Early release from school is only approved in the event of your child’s illness, a medical appointment or a family emergency. Parents/guardians will need to come into the office to sign the student out for the day. Early dismissal and tardiness to school do count against your child’s attendance.

The director and front office staff will follow-up and investigate all unexcused absences, including late arrivals and early dismissals. If a student is habitually late or absent, a conference with the parent/guardian will be scheduled with the appropriate member(s) of the administrative team to resolve the attendance problem.

Excused Absences

An excused absence or tardy is one for which no negative consequence is assessed against the student. Students who are absent from or late to school for a valid reason (medical or other emergency) are required to provide documentation from the doctor’s office. Supporting documents may be required by the school and requested from the parent/guardian. Students must bring to the school a written excuse on the day that he or she returns to school. The note must include the date or time and a legitimate reason for the absence. Approval of excused absences is made by the administration but the student’s record is marked as absences per Arizona law.

Make-up Work

Scholars are expected to complete all work before leaving or immediately upon their return from an absence. In the case of illness or other unexpected absence, students or their families should contact their teachers as soon as they return to school to obtain their missed assignments. It is the responsibility of the student and parent to ensure make up work is completed.